By-laws

Constitution and By-Laws of the Key City Amateur Radio Club

Preamble

We, the members, wishing to secure for ourselves the pleasures and benefits of Amateur Radio, constitute ourselves the Key City Amateur Radio Club (KCARC) and enact this constitution as our governing law. It shall be our purpose to further the exchange of information and cooperation between members; to promote radio knowledge, fraternalism, and individual operating efficiency; to conduct club programs and activities to advance the general interest and welfare of amateur radio; and to provide service to the community.

Article I: Membership

All individuals interested in amateur radio communications shall be eligible for membership.

Article II: Officers

Section 1

The officers of this club shall be: President, Vice President, Secretary, and Treasurer.

Section 2

The officers of the club shall be elected for a term of one year, by majority vote of the ballots cast.

Section 3

Vacancies occurring between elections must be filled by a special election at the second regular monthly meeting following the vacancy.

Section 4

Officers may be removed by a three-fourths vote of the members present at a regular or special meeting.

Article III: Duties of Officers

Section 1

The president shall preside at all meetings of the club, and conduct them according to the rules adopted. He/She shall enforce due observances of the Constitution and By-Laws; decide all questions of order; sign all official documents that are adopted by the club, and none other; and perform all other customary duties pertaining to the office of President.

Section 2

The Vice President shall perform all duties of President in the absence of the latter.

Section 3

The Secretary shall keep a record of the proceedings of all meetings; keep a roll of members; carry on all
correspondence; read communications at each meeting; and mail written meeting notes to each member.

Section 4

The Treasurer shall receive and receipt for all monies paid to the club; shall keep an accurate account of all
monies received and expended; and shall pay no bills without proper authorization. All checks issued by the club shall be signed by two of the four officers. The Treasurer shall publish in the News Letter an itemized statement of receipts and disbursements.

Article IV: Meetings

The By-Laws shall provide for monthly and special meetings. At meetings, a minimum of one-fifth of the paid full membership shall constitute a quorum for the transaction of business.

Article V: Dues

The club, by majority vote of those present at any regular meeting, may levy upon the general membership such dues or assessments as shall be deemed necessary for the business of the organization within its objectives — as set forth in the preamble.

Article VI: Membership Assistance 

The club shall enact appropriate rules to minimize interference in operation between stations of its members, and it shall formulate adequate plans for disposition of any cases of interference to other radio services where reported as caused by any amateur station operation in the area of club jurisdiction. The club, through designated committees, will provide technical advice to members concerning equipment design and operation to assist in frequency observance, clean signals, uniform practice, and the absence of spurious radiations from club member stations. The club shall also maintain a program to foster and guide public relations.

Article VII: Amendments

This constitution may be amended by a two-thirds vote of the total membership. Proposals for amendments shall be submitted, in writing, at a regular meeting and shall be voted on at the next following regular monthly meeting, provided all members have been notified by mail of the intent to amend the Constitution.

Article VIII: Rules

Robert’s Rules of Order shall govern all proceedings.

1 Secretary

It shall be the duty of the Secretary to keep copies of the Constitution and By-Laws of the club and have them at every meeting. The Secretary shall cause all amendments, changes and additions to be noted thereon and shall permit them to be consulted by members upon request. The Secretary shall provide a copy of the Constitution and By-Laws to each member.

2 Membership

Full membership is open to licensed amateurs. Associate membership is open to other interested persons. Full membership includes the right to hold a club office, to vote for club officers, and to participate in club activities. An Associate Member may participate in all club activities, but may not hold an office or vote in elections.

3 Meetings 

Regular meetings shall be held on the second Monday night of each calendar month at such place as the president shall order. Special meetings may be called by the president upon the written request of any five (5) club members. Notices shall be sent to members concerning special meetings and the business to be transacted. Only such business as designated shall be transacted. Such notices shall be sent not less than seven days prior to the meeting.

4 Dues

These provisions were amended August 12, 1991. The original provisions are preserved here.
In accordance with the provisions of Article V of the Constitution, for purpose of providing
funds for current expenses, and annual dues shall be voted on at regular January monthly
meeting. The classification of dues shall be:
a. Full Membership
b. Associate Membership
c. Second Family Member
d. Additional Family Members
e. Repeater Privilege
f. Handicapped Membership (exempt Repeater Dues)
g. Senior Citizens (65+) (exempt Repeater Dues)
As amended in accordance with the provisions of this Constitution and By-Laws at the August 12, 1991 meeting: In accordance with the provisions of Article V of the Constitution, for purpose of providing funds for current expenses, the annual dues shall be voted on at regular January monthly meeting. The classification of dues shall be:
a. Individual
b. Family
Note: The same motion provided that the presently established dues rate is Individual – $15.00 and Family – $20.00 per year.

5 Committees

Additional By-Laws may provide for standing of special committees, as the club shall deem necessary.

6 Elections

Nominations for club officers shall be made by full members from the floor at the regular October meeting. The election shall be held at the regular November meeting. Notice of election, nominees, and absentee ballots shall be mailed to the total membership not later than seven (7) days after the October meeting. Absentee ballots must be mailed in to the Secretary not less than seven (7) days prior to the regular November meeting.

7 Amendments 

The By-Laws may be amended by a two-thirds vote of the members present at a regular monthly meeting.

8 Disbandment

In the event that it is necessary for the club to disband, the President of the club, at that time, and the other officers shall dispose of funds, equipment, and/or other club assets to (an) individual(s) or (an) organization(s) that have an interest in actively furthering the purposes of amateur radio.